14 Best Digital Workplace Software Tools for 2023

Welcome to 2023, where digital workplace software tools are the essential foundation of productivity for remote and in-house teams. Digital workplace solutions include collaboration tools, project management, and document editing features, all of which combine for a more efficient business. 

But if you don’t know much about these tools, it can be hard to know where to start.

That's why we've compiled a list of the 10 best tools for your digital workplace transformation to help you stay ahead of the game throughout 2023. Whether you're a small startup or a large enterprise, these innovative and user-friendly tools are sure to boost your team's productivity and focus on delivering for your customers.

1. Bitrix24

Pros

• Offers a range of collaboration tools, including task management, document sharing, and video conferencing.

• Highly customizable with extra add-ons and integrations available.

Cons

• Limited storage and functionality in the free version.

If you haven’t already heard of it, it’s maybe time you explored Bitrix24. 

This all-purpose business platform covers everything the other digital workplace software tools have and more. Powerful task management features with a range of agile visualizations help you manage your projects like a pro, while the cloud-based CRM allows you to track the performance of your marketing and sales efforts at the click of a button.

You’ll never be far away from your team, with phone software, video calls, emails, instant messaging, and more to suit your team’s preferences. It even comes with an internal social media app for company-wide announcements and bringing your team together on a personal level.

When it comes to documents, you get a similar level of features to Google Docs, complete with revision history, and you can store everything securely on a cloud-based drive. All your digital workplace software tools are in one place.

2. Slack

A communication and collaboration tool with advanced features such as channels, bots, and integrations.

Pros

• Simple, intuitive interface that's easy to use and navigate.

• Easily recognizable for new recruits.

Cons

• Can become distracting with too many channels and notifications.

• Limited video conferencing capabilities compared to some other tools.

Slack has become a go-to reference for instant messaging among teams and is more of a specialist than general digital workplace software tools. Anyone you interact with will know how to work with Slack, and you can set up channels for each team or project. 

Once a simple real-time chat app, Slack has now added voice and video calls for up to 14 people. It does save the files you share in the app, but this storage isn’t easy to navigate. Therefore, if you want file storage on a company level, you’ll have to link up an integration. 

So to put it briefly, Slack is great for communication and potent for collaboration, but it doesn’t give you the full cloud-based digital workplace platform that others on this list provide.

3. Zoom

Pros

• High-quality video and audio conferencing with screen-sharing capabilities.

• Easy to use and access with no software installation required for participants.

Cons

• Limited collaboration features beyond video conferencing.

• Can experience performance issues with large groups or slow internet connections.

A simple view of Zoom would be Slack for the video conferencing world. But we believe this makes it more flexible as a digital workplace experience. 

First and foremost, Zoom gives you excellent, secure video call software on your mobile and desktop. But it’s not just meetings. You can launch events, webinars, and much more for your customers and colleagues on a platform that is widely trusted and easy to use. 

Zoom also offers smart collaboration tools and fancy video features that keep it relevant in a world full of competitors. For instance, you can share your screen, collaborate on a whiteboard, split off into rooms, and see whether a co-worker is available. 

But a quick word of warning — remote teams can get weary of constant video calls, so prioritize quality over quantity. 

4. Happeo

Happeo offers a solution for Google Workspace to simplify communication. It allows you to group users into communities and collaborate on Google Drive documents within Happeo without the need to switch platforms. This digital workplace solution provides a range of features such as performance tracking, integration capabilities, diverse workflows, analytics, and performance reports. It also offers an approvals process, provides a clear overview of multiple projects and each team member's progress. While it may take some time for employees to familiarize themselves with the platform it offers an array of features. With Happeo you can easily view projects and take customizable templates to track project portfolios and campaigns effectively.

5. Asana

Pros

• Provides a clear view of project progress and deadlines with project boards and timelines.

• Allows for easy collaboration and task assignment among team members.

Cons

• May require some training to fully utilize all features.

• Can become cluttered for large projects with many tasks.

Asana's project management software lets your team manage tasks and orchestrate work from daily tasks to strategic initiatives. Asana connects all your tasks in one place and gives you customizable visualizations that you can view as a Kanban board, in lists, on calendars, or through Gantt charts. 

You can create projects with milestones, deadlines, due dates, and relevant resources and let your team get to work. Climbing up the payment plans, you can get reporting tools for an in-depth look at your team and each individual’s workload, goals, and performance. However, you’ll need to integrate into a cloud storage system if you’re planning on saving large amounts of data. 

As a final point, all of your communication will have to go through each task card in the app. That’s not necessarily a bad thing, as you cut down on excess meetings, but you might want to integrate a video call app just in case.

6. Google Workspace

Pros

• Links up with email, document editing, and video conferencing tools.

• Integrates with a wide range of third-party apps and services.

Cons

• Can experience compatibility issues with non-Google software.

• Google frequently faces security and ethics questions.

Like Microsoft Teams, Google Workspace brings together a huge array of native apps that seamlessly integrate to make one of the most diverse digital workplace software tools. Starting with communication, you can stay connected with your team, collaborators, and clients through video calls, chat rooms, email, and instant messenger. 

But Google really excels with its searchable cloud storage, Google Drive (as if you haven’t heard of it). You can collaborate on documents simultaneously, customize access to keep your secrets secret, and share a link rather than add attachments every time you need to send a file. Revision history means you only need one copy of each file, rather than a mess of different versions. To access old versions, you can scroll back in time and find the info you need. 

Replace all of your current digital workplace solutions with one that has it all

CRM, project management, team collaboration, HRMS, and other business automation tools from Bitrix24.

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7. Talkspirit

Pros:

• Widely accessible from different platforms. 

• Operates on a cloud-based infrastructure.

• Provides features that enhance productivity. 

Cons:

• Limited collaboration tools.

• May not be suitable for large projects.

Talkspirit is a platform developed in France with the aim of facilitating communication and collaboration among company members. It is a drag-and-drop tool that is easy for everyone to use. It can be accessed through devices such as computers, tablets and smartphones. This platform offers solutions for managing projects, including boards, visual cards and lists that assist teams in staying organized.

With Talkspirit you'll have the ability to easily exchange documents and information, collaborate on files using an office suite, store them securely, and engage in chat conversations or video conferences. It operates on a cloud-based infrastructure and provides features that enhance productivity. Ideal for remote and hybrid teams, this allows everybody to get to work and eliminates the need for back-and-forth emails to clarify. In addition to collaboration tools and project management capabilities like task allocation and goal tracking, it also boasts user dashboards for visibility. 

8. Trello

Pros

• Simple and intuitive user interface that's easy to use and navigate.

• Highly effective as a task management tool.

Cons

• Limited collaboration tools beyond task management

• May not be suitable for complex or large-scale projects.

Trello is often pitched in conversations against its closest rival, Asana. But in our list of digital workplace software tools, it stands out as a project management tool platform for modern teams. It is a drag-and-drop tool that is easy for everyone to use, and automation features like dependencies mean you can seriously cut down on admin tasks. 

With Trello, you can create a card for every task and fill it with instructions, resources, deadlines, and everybody who needs to be involved. Ideal for remote and hybrid teams, this allows everybody to get to work and eliminates the need for back-and-forth emails to clarify. 

In terms of storage, you’ll have to find a separate drive for serious file storage, but you’ll get a nice amount of analytics at premium levels.

9. Microsoft Teams

Pros

• Integrates with Microsoft Office suite for seamless collaboration and document sharing.

• Includes communication options such as video conferencing, group chats, and private messages.

Cons

• Not a great deal of third-party integrations.

• Quite expensive if you want to get the best out of it.

Microsoft Teams is one of the go-to digital workplace software tools for offices all over the world and offers extensive features to improve collaboration and organization among employees. 

With online meeting and video conferencing options, including live events and webinars, Teams allows for seamless communication regardless of location. The platform's online SharePoint site also enables employees to store documents in a central location for easy access. Those same documents are accessible to your whole team or specific individuals over the cloud, and multiple people can work on them simultaneously. 

Different communication channels mean you can bring your entire company together for announcements and create smaller focus groups for specific projects. This is a key feature that allows you to make even your most remote employees feel included in the company while keeping distractions away from focus work groups.

10. Onlyoffice

OnlyOffice presents itself as an alternative to the applications developed by Google and Microsoft with its roots in Europe. This comprehensive platform seamlessly integrates with services providing an approach to managing business operations. OnlyOffice offers both paid versions ensuring flexibility in meeting users' needs. It facilitates communication by enabling the consolidation of companies for important announcements while also allowing the creation of smaller groups dedicated to specific projects.

Regarded as one of the digital workplace software tools available OnlyOffice comes with a corresponding price tag. It excels in sales pipeline tracking and monitoring return, on marketing investment offering a CRM system and a wide range of analytics capabilities to assess overall performance.

11. Salesforce

Pros

• Provides a comprehensive overview of customer data and interactions with customizable dashboards and reports.

• Comes with a full suite of collaboration tools.

Cons

• Right at the top of the list in terms of cost.

• You’ll need an internal or external expert to get the most out of it.

Salesforce is among the more powerful digital workplace software tools and has a price tag to match. Specifically for tracking sales pipelines and return on marketing investment, you get an in-depth CRM and a whole host of analytics to track your performance.

If you’ve got a Salesforce expert on your team, you can take advantage of some serious workflow automation, but this really isn’t a job for amateurs. But as you might expect, the vast array of customizations allows for amazing scalability potential. So if you’re a small business with massive ambition, it might be worth exploring what Salesforce can offer. 

12. HubSpot

Pros

• Offers a range of marketing and sales tools in addition to collaboration features, including email marketing and customer relationship management.

• Provides a clear overview of sales and marketing data with customizable dashboards and reports.

Cons

• Can be expensive and complex to set up and customize.

• Limited customization options compared to some other collaboration tools.

HubSpot is another of our expansive digital workplace software tools that crams a whole host of features into one place. You can run customer relationships, marketing campaigns, and sales processes all from the same app. It’s an easy-to-use interface too, so you can onboard new staff remotely without the same trouble as you’d find with Salesforce. 

Automation, workflows, and templates let you streamline your work and save time, while comprehensive analytics means you can constantly monitor your progress and improve your approach. If you find yourself in any difficulty, there is excellent customer service, but you’ll have to pay top dollar to access it.

13. eXo

eXo Platform is a tool developed in France that aims to enhance communication, collaboration, and knowledge sharing, among employees ultimately boosting their performance. With eXo Platform you'll have access to a news feed, the ability to create project spaces, and internal knowledge bases. The platform also offers a range of templates, forms and custom workflows that will save you time and streamline your project management process. Its user-friendly interface makes it easy for even newcomers to adapt quickly. Stay connected with your team through means such as phone software, video calls, emails, and messaging. Whatever suits your team's preferences best… Not to forget about the social media app that keeps everyone informed about company-wide announcements while bringing the team closer together on a personal level.

14. Jira

Pros

• Designed specifically for software development teams with a range of agile project management features.

• Simple to use and highly trusted.

Cons

• Can be overwhelming for non-technical team members.

• Limited collaboration features beyond task assignments and comments.

Initially launched as a ticketing system for tech teams, Jira has grown into one of the most recognizable digital workplace software tools. Perfect for collaborating, aligning, and delivering tasks and projects, the platform offers various views, including lists, calendars, timelines, and boards, making it easy for teams to plan and execute projects. 

Jira's library of templates, forms, and custom workflows saves time and streamlines project management, and it has a simple interface that’s easy for newbies to adapt to. However, if you want free-flowing collaboration, you’ll have to supplement Jira with some extra apps. 

Choosing the right digital workplace platform for your business

Modern markets demand businesses to upgrade to a digital workplace to increase productivity and streamline operations across the board. 

While all of these tools are valuable in their own right, none offer the breadth of features for such a low cost as Bitrix24. From communication and collaboration to project management and automation, you get a comprehensive suite of features that can help businesses of all sizes succeed in today's digital age. 

Its user-friendly interface, robust functionality, and affordable pricing make Bitrix24 stand out among our top digital workplace software tools for 2023. 

So why wait? Sign up for Bitrix24 today and see what all the fuss is about.

FAQs

What is a digital workplace?

A digital workplace is a virtual environment that enables employees to work remotely and collaborate online using digital workplace solutions seamlessly.

What does a digital workplace mean?

A digital workplace refers to a cloud-based version of a traditional physical office. A digital workplace experience should use devices and tools that mirror the in-office environment with no drop in productivity.

What is digital workplace transformation?

Digital workplace transformation is the process of adopting digital technologies to enhance employee productivity, communication, and collaboration in the workplace. It is a movement that is gathering pace, with more and more agile tools, processes, and strategies appearing every year.

What are the benefits of using a digital workplace platform?

When an organization has the capability to reduce costs and increase productivity simultaneously, that ultimately results in increased revenue. A digital workplace platform provides advantages, such as promoting teamwork between remote and in-house teams, simplifying communication processes, boosting productivity, improving document management and enabling easy access to work-related tasks and information from any location. By opting for virtual meetings and interactive chat boards, you can reduce or eliminate in-person collaboration, which saves on travel and overhead costs like office space and furniture. A designed digital workspace promotes communication between employees at different levels enabling a smooth exchange of ideas within your organization.

How do I choose the right digital workplace platform for my business?